Payment and booking guidelines

Booking guidelines

Get your quotation

Our web site has extensive information. Take the time to explore the areas that interest you.
When you have a pretty good idea of what you want to do in the Himalayas with us, let us know your preferences by sending a message through the “Enquire” button available in each page.
We will send you back a trip package that includes (when required) local transportation, accommodation, the support staff, all the equipment (tents, sleeping bags, mattresses, and cooking gears), meals & snacks during the trek/tour, and any other services as per your request.

Booking a trek

Please make a payment of minimum 50 % of the total quoted amount and your trek package is booked. We do the rest.
We need to receive the full payment of the trip at last 7 days before arrival.

Booking a tour

Please make a payment of minimum 50 % of the total quoted amount and your tour package is booked. We do the rest.
We need to receive the full payment of the trip at last 30 days before arrival.

Payment in rupees (INR)

We charge for trips in rupees and you must make payment to Himalayan Ecotourism bank account.
If you decide to pay directly from your bank account, you will probably have to go to your bank. Payment procedures outside of Europe vary from bank to bank.
Do not hesitate to call your bank to ask them for advice.
We recommend using the Wise online platform (see below).

We will acknowledge your payment as soon as it reaches our account.
Thank you for trusting us.

Wise is a safe, easy, fast and cheap way to send money abroad.
If you are not sure of the best payment method, do not hesitate, use this one. Go to wise.com by clicking the button below and read the instructions that follow.

You must register on Wise by sharing your email address. You will be asked for other personal information.
When it’s done, you’ll be on your dashboard. You will find on the left side a blue “Send money” button. Click on “New contact” to add Himalayan Ecotourism. On the next page select “Business or charity”.
You will then need to mention the details of Himalayan Ecotourism: our email info@himalayanecotourism.com, our name Himalayan Ecotourism, the IFSC code PUNB0059600 and our bank account number 0596002100008281.
Then the system ask you “What’s the reason for your transfer?”. Select “Travel expenses”. You will also find the possibility to write a message to Himalayan Ecotourism (Reference for Himalayan Ecotourism). Please mention your name.
You need to choose your transfer type. The easiest and fastest transfer type is to use your debit or credit card.
Make sure you are sending the right amount, everything is clearly mentionned under “Transfer details”.
You can change the amount by clicking “Edit”. You are sending in your currency (EUR, USD, etc.) and the payment is received in rupees (INR). Make sure to recipient gets exactly the amount you need to pay in INR. The amount that is charged to you in EUR is automatically shown, as well as the transfer fee and exchange rate.
Click confirm and continue when everything is set, and you will be taken to the standard payment procedure by debit/credit card. We should get your payment within minutes.

In the event of cancellation of trip due to any reasons we must be notified of the same immediately. Cancellation charges would be as follows.

Cancellation of a trek

• 45 days prior to arrival : Full refund minus INR 2000/- administrative fee per participant.
• 30 days prior to arrival : 30 % of the trek price.
• Less than 72 hours : 50 % of the trek price.
• Less than 24 hours : no refund.

Cancellation of a tour

• 60 days prior to arrival : Full refund minus : INR 5000/- administrative fee, all the non-refundable amounts that we have paid for hotels, staff, food and transportation.
• 30 days prior to arrival : 50 % of the tour price.
• 15 days prior to arrival : 75 % of the tour price.
• Less than 72 hours or no show : no refund.

We are very much concerned about your health, safety and comfort.
In order to avoid unrequired situation and reduce the risk of any misfortune due to any medical issue, you are requested to fill in and submit this medical form.

Himalayan Ecotourism and its representatives/subcontractors are released from any liability or claim with respect to any bodily injury, personal injury, illness, death, property loss, or property damage that may happen during any activities that we organize for you.
A release of liability form will have to be signed by you.
Please download, print and fill it in.

Travel Insurance

Though you will be guided by experienced professionals and we provide reliable equipment, we recommend the purchase of travel insurance for your protection.